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Defragmenting Time Workshop

Prodsol’s Defragmenting Time Workshop addresses the hidden costs of time fragmentation. Here is a slide from the workshop presentation, to highlight the problem:

The workshop comprises The Sorting Game followed by the presentation of four Defragmenting Time Techniques and a corresponding workshop discussion on how each one can be applied to people’s individual and departmental day-to-day lives.

The Defragmenting Time Techniques presented and discussed within the workshop are:

1. Task Completion Approach
2. Serial Processing Technique
3. Batch-Processing Technique.
4. Interruption Scheduling Technique.

The techniques are very simple, but surprisingly powerful. It is seldom obvious how they can be made to work within an organisational environment, without some discussion, which is the real value of the workshop.

One of the workshop outputs is a high-level Defragmenting Time Plan, which QBE should be able to be implemented within a fortnight, with visible and increasing impact from the first day of that fortnight.

The impacts of defragmented time are:

1. Increased throughput – more done in the same timeframe with the same resources.
2. Increased capacity – amount of work that can be done in the same timeframe with the same resources.
3. Improved quality – resulting from less distractions and interruptions.
4. More energised staff – resulting from saved energy currently sapped by multitasking.
5. More value (more contribution margin on lower costs) generated earlier.